President: It shall be the duty of the President to preside at all meetings; to appoint all standing and special committees subject to the approval of the Executive Board; to be ex-officio member of all committees except the Nominating Committee; to take necessary action to protect the interests of the chapter in any emergency which may arise between meetings; and perform such other duties as usually pertain to the office of President. She shall delegate responsibilities but be willing and able to fill a breach rather than allow the chapter to suffer. She shall see that the chapter is doing its part in meeting its social and civic responsibilities.
First Vice-President - Programs: It shall be the duty of the First Vice-President to act as an aide to the President; to assume the duties of the President in the event of the President’s absence or inability to serve; to act as parliamentarian if no other members are available; and to perform such other duties as may be required. The First Vice-President shall serve as Program Chairman, i.e., setting up the programs for the year and securing meeting places each month. She will work with the Vice-President of Membership to notify all members of the chapter about upcoming meetings, locations, and co-hostesses.
Second Vice-President - Membership: It shall be the duty of the Second Vice-President to act as chairman of the membership and telephone committees; to assemble and publish the chapter’s yearly directory; to assume the duties of the President in the event of the President’s and First Vice-President’s absence or their inability or unwillingness to serve in either of their elected offices. In this capacity, she and/or members of the committee shall cultivate and encourage the interest of all members, see that all members are properly informed of chapter functions, and have custody of the membership cards. When a member leaves the city, she shall advise the President of the chapter in that city where the member has moved, National Headquarters, and the State Membership Chairman. Assistant Second Vice-President - Membership: It shall be the duty of the Assistant Second VicePresident to assist the Second Vice President in all aspects of membership recruitment and retention.
Third Vice-President - Ways and Means: It shall be the duty of the Third Vice-President - Ways and Means to chair the major fundraising event voted on by the chapter each year. She shall make the arrangements as to time and place, conduct all correspondences, appoint all sub-committee chairmen, and conduct such meetings as necessary to assure project success. She shall serve on the Philanthropy Committee and when her successor is chosen, she shall see that the new Ways and Means Vice-President is oriented to her position. As past Ways and Means Vice-President, she shall serve as Advisor to the Ways and Means Committee. Assistant Vice-Presidents - Ways and Means: It is recommended that two Assistant Vice Presidents serve each year to provide sufficient leadership for fundraising events. It shall be the duties of the Assistant Vice- Presidents-Ways and Means to assist the Third Vice-President – Ways and Means in all aspects of the major fundraising event undertaken by the chapter each year. The individuals shall learn the procedures and practices involved in the event, should either of them take over its chairmanship in subsequent years. They shall serve on the Philanthropy Committee.
Secretary: It shall be the duty of the Secretary to keep the minutes of all meetings and distribute them to chapter members. She shall carry on the regular correspondence of the chapter and notify National Headquarters, the Area Alumnae Director, and the National Vice-President of Alumnae Affairs by March 15th of the names and addresses of the newly elected officers. She shall send a copy of the yearbook or annual program to the National Vice-President of Alumnae Affairs and to the Area Alumnae Director. She shall keep a roll of all chapter members and their attendance, be custodian of the chapter property and perform other duties as usually pertain to this office.
Treasurer: It shall be the duty of the Treasurer to collect and have custody of all dues and funds of the chapter and disperse such funds upon order of the chapter; to submit a financial statement of all receipts, expenditures, and balance on hand at regular meetings of the chapter; to submit to the chapter at the end of the fiscal year, a financial statement; to perform such other duties as usually pertain to this office; and to turn over to her successor all funds on hand, with a detailed statement of same, together with all books, records, and equipment pertaining to this office. She shall serve as Chairman of the Finance Committee.
Assistant Treasurer: It shall be the duty of the Assistant Treasurer to collect and have primary custody of the funds of the Marketplace and to disperse such funds upon order of the chapter, the Third Vice President or the Treasurer; to submit a financial statement of the receipts, expenditures and balance on hand of the Marketplace when requested by the chapter, the President, Treasurer or Third Vice President; to submit a final statement to the chapter within 60 days after the end of each annual Marketplace; and at the end of her term to turn over to the Treasurer or her successor in office all funds on hand, with a detailed statement of same, together with all books, records and equipment pertaining to this office. She shall be a member of the Finance Committee, the Ways and Means Committee, and the Philanthropy Committee.
Chapter Editor: It shall be the duty of the Chapter Editor to write all letters and articles requested by the Editor of the Lamp, with such other contributions as may, in her judgment, further the interest of the chapter. She shall also be responsible for producing, duplicating, and mailing the Chapter Newsletter. The Newsletter is recommended for distribution to all dues paying members on at least a quarterly basis. She shall also maintain the Chapter Scrap Book.
Panhellenic Delegate: It shall be the duty of the Panhellenic Delegate to attend all regular meetings of the Huntsville-Madison County Panhellenic Association; to see that Delta Zeta Sorority is represented at all business sessions and social affairs and to make full monthly reports to the chapter. She shall choose an Alternate Delegate to aid her in every way possible. Should the Panhellenic Delegate be unable to serve, the Alternate Delegate will, with the approval of the Executive Board, assume the office.
First Vice-President - Programs: It shall be the duty of the First Vice-President to act as an aide to the President; to assume the duties of the President in the event of the President’s absence or inability to serve; to act as parliamentarian if no other members are available; and to perform such other duties as may be required. The First Vice-President shall serve as Program Chairman, i.e., setting up the programs for the year and securing meeting places each month. She will work with the Vice-President of Membership to notify all members of the chapter about upcoming meetings, locations, and co-hostesses.
Second Vice-President - Membership: It shall be the duty of the Second Vice-President to act as chairman of the membership and telephone committees; to assemble and publish the chapter’s yearly directory; to assume the duties of the President in the event of the President’s and First Vice-President’s absence or their inability or unwillingness to serve in either of their elected offices. In this capacity, she and/or members of the committee shall cultivate and encourage the interest of all members, see that all members are properly informed of chapter functions, and have custody of the membership cards. When a member leaves the city, she shall advise the President of the chapter in that city where the member has moved, National Headquarters, and the State Membership Chairman. Assistant Second Vice-President - Membership: It shall be the duty of the Assistant Second VicePresident to assist the Second Vice President in all aspects of membership recruitment and retention.
Third Vice-President - Ways and Means: It shall be the duty of the Third Vice-President - Ways and Means to chair the major fundraising event voted on by the chapter each year. She shall make the arrangements as to time and place, conduct all correspondences, appoint all sub-committee chairmen, and conduct such meetings as necessary to assure project success. She shall serve on the Philanthropy Committee and when her successor is chosen, she shall see that the new Ways and Means Vice-President is oriented to her position. As past Ways and Means Vice-President, she shall serve as Advisor to the Ways and Means Committee. Assistant Vice-Presidents - Ways and Means: It is recommended that two Assistant Vice Presidents serve each year to provide sufficient leadership for fundraising events. It shall be the duties of the Assistant Vice- Presidents-Ways and Means to assist the Third Vice-President – Ways and Means in all aspects of the major fundraising event undertaken by the chapter each year. The individuals shall learn the procedures and practices involved in the event, should either of them take over its chairmanship in subsequent years. They shall serve on the Philanthropy Committee.
Secretary: It shall be the duty of the Secretary to keep the minutes of all meetings and distribute them to chapter members. She shall carry on the regular correspondence of the chapter and notify National Headquarters, the Area Alumnae Director, and the National Vice-President of Alumnae Affairs by March 15th of the names and addresses of the newly elected officers. She shall send a copy of the yearbook or annual program to the National Vice-President of Alumnae Affairs and to the Area Alumnae Director. She shall keep a roll of all chapter members and their attendance, be custodian of the chapter property and perform other duties as usually pertain to this office.
Treasurer: It shall be the duty of the Treasurer to collect and have custody of all dues and funds of the chapter and disperse such funds upon order of the chapter; to submit a financial statement of all receipts, expenditures, and balance on hand at regular meetings of the chapter; to submit to the chapter at the end of the fiscal year, a financial statement; to perform such other duties as usually pertain to this office; and to turn over to her successor all funds on hand, with a detailed statement of same, together with all books, records, and equipment pertaining to this office. She shall serve as Chairman of the Finance Committee.
Assistant Treasurer: It shall be the duty of the Assistant Treasurer to collect and have primary custody of the funds of the Marketplace and to disperse such funds upon order of the chapter, the Third Vice President or the Treasurer; to submit a financial statement of the receipts, expenditures and balance on hand of the Marketplace when requested by the chapter, the President, Treasurer or Third Vice President; to submit a final statement to the chapter within 60 days after the end of each annual Marketplace; and at the end of her term to turn over to the Treasurer or her successor in office all funds on hand, with a detailed statement of same, together with all books, records and equipment pertaining to this office. She shall be a member of the Finance Committee, the Ways and Means Committee, and the Philanthropy Committee.
Chapter Editor: It shall be the duty of the Chapter Editor to write all letters and articles requested by the Editor of the Lamp, with such other contributions as may, in her judgment, further the interest of the chapter. She shall also be responsible for producing, duplicating, and mailing the Chapter Newsletter. The Newsletter is recommended for distribution to all dues paying members on at least a quarterly basis. She shall also maintain the Chapter Scrap Book.
Panhellenic Delegate: It shall be the duty of the Panhellenic Delegate to attend all regular meetings of the Huntsville-Madison County Panhellenic Association; to see that Delta Zeta Sorority is represented at all business sessions and social affairs and to make full monthly reports to the chapter. She shall choose an Alternate Delegate to aid her in every way possible. Should the Panhellenic Delegate be unable to serve, the Alternate Delegate will, with the approval of the Executive Board, assume the office.
